You can download the sample file used in this article from the link below: Note: The Next Record Field is not visible unless you press Alt + F9: As can be seen from the figure below, the title of the recipient will be compared to the value “Ms” to see if they’re equal or not: This is the value that will be compared with the field value. This is the method that will be used to compare the field: Note these fields were defined when you were creating the Recipient List: You will be able to choose the field thats its value will be compared. In the window that opens there are 3 parts: Note: All proceeding records will display data from the next record if the comparison in the Next If Record Rule returns true.Ĭlick on the Rules button on the Mailings Ribbon. Move the cursor to the location you want the Next Record If Field to be inserted. Word Mailings Greeting Line (Mail Merge).And Insert any Fields the document may need: The next record is for “Ms Ellon”, therefore all proceeding fields will skip a record. As you can see although the first greeting line is for “Ms Ellon” but the next greeting line skips a record and displays the greeting line for “Mr Phil”:Ĭreate the main layout for your document. As you can see from the figure below both greeting lines are being displayed for “Mr John”: In the figure below you can see the List of Recipients used in this example:Īs you can see the first record is for “Mr John” therefore the Next Record If Rule is ignored. If the title of the current record is not “Ms” then the Next If Rule will be ignored: The Next If Rule compares the Title of the current record with the value “Ms”. If the title is equal to “Ms” then all proceeding greeting lines will skip a record. The document consists of the following fields:
#Setting tabs in word 2007 in mail merge code
Note: Alt + F9 was pressed to display all the fields in their code format: If the comparison returns false, the Next Record If Rule will be ignored. If the comparison returns true, all proceeding fields will skip a record. The Next If Record Rule checks a certain field of the current record with a value.
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